Hospital Administrator, David Dick, told the Mitchell County Hospital Board of Trustees at their meeting Monday evening that at long last they plan to be ready to complete the switch of all the hospital records to the new Meditech system of accounting.
All the information from the old system has been moved to the test server and they plan to switch all the information over to the live server on February 1 at 7 a.m. However, everything needs to come together for this to happen, the Administrator told the board. They are working on the documentation and medication parts of the program this week and still have software to turn on yet. Once all of this is completed the computer-consulting firm will transfer all the accounts receivable into the new system. If necessary they could extend the present data system for another month, he said.
Most of the 200/400 Wing remodeling is finished and staff members have moved into their new offices on the 200 wing. The parking lot expansion for the Cardiac Rehab Unit will be put on hold until winter is over as this is a hot weather project, Mr. Dick said. Cunningham's put a fiber optic line in for them about three weeks ago so the entire infrastructure in place now.
Mr. Dick covered the Financial and Budget Reports that were presented by the Finance Committee composed of Curt Frasier, Board Chairman; Mike Heller, Treasurer: Brigit Gasper, Trustee and Eldon Koepke, Chief Financial officer at MCH. The Board approved the reports. Board members handed in their signed Conflict of Interest and Confidentiality agreements.
Mike Heller asked to be removed from the Endowment Fund Committee. The board approved this action. Board member Bob Lampert will take his place along with Briget Gasper, who is already on the board.
The following Board Committees were approved:
Executive Committee, Curt Fraiser, Chairman, John Cashatt, Vice-Chairman and Robert Lampert, Secretary.
Planning Committee: Kris G. Kimple, MD, Trustee, John Cashatt, Vice Chairman and Pat Grey Trustee.
Joint Conference Committee: Kris G. Kimple, MD; and Pat Grey, Trustee. They will meet twice a year with the Medical Staff.
Finance/ Audit Committee: - Curt Frasier, Chairman; Mike Heller, Treasurer, Brigit Gasper, Trustee and Eldon Koepke, Chief Financial Officer.
Credentials Committee: Two members of the hospital board are appointed to this committee on a rotating basis. No one was specifically named at the meeting.
Administrator Dick gave a report on the newly formed Solomon Valley Transportation (SVT) currently serving Mitchell and surrounding counties. A new SVT board of directors has been formed including: Stephanie Simmons, President; Jay Rowh, Vice President; Pat Isbell, Treasurer; Leanne Eilert, Secretary. Other members are David Dick, Nancy Gronewoller, Howie Fitzpatrick, Harold Heidrick, Sondra Hone, Lori May, Glenn Rodden, Shirley Nothern and Susan Concannon.
SVT has been thankful for the help of the Mitchell County Regional Medical Foundation but will now be applying for this years grant under their own name, Mr. Dick said.
None of the region around Beloit has a transportation system and SVT is working to fill that need. The bus especially serves people needing transportation to medical appointments. They have been taking people to appointments in Salina, Concordia and Hays he said. They made 25 trips to Osborne in December and that city wants to collaborate and share in the costs of the project. They have agreed to make a contribution to make a match for fuel costs and maintenance expenditures. SVT plans to get more involved with Hunter and Jewell in the future, Mr. Dick said. All expansion plans have to go through the SVT Board.
The Administrator said Beloit is becoming a collection point for this type of transportation in the area. SVT has had enough local commitment to fund 6,500 bus miles a month and put enough in this years budget for 7,000 miles. The bus traveled 55 thousand miles in December and made 440 trips around the area. SVT's budget for the coming year is $138,000. $70,000 will be from Federal money, $30,000 from State funding and local funding will cover the rest.
Mr. Dick went through the Quality Improvement report with the board. The overall Rating of Care on the Patient Satisfaction Survey rated MCH at 99 to 100 percent, which is good to very good. LTC was rated as 80 to 100 percent good on the patient care survey. 90 to 95 percent said they would recommend MCHHS to others on all services on the survey.
Years of Service Awards were presented to Deborah Abram, Surgery (5 years), JoEllis Abram, Hospice (15 years), and Gaye Daniels, Lab (20 years).
Eldon Koepke, Chief Financial Officer presented a financial report for the month and year to date ending December 31, 2011. The hospital was shown to have an operating margin of net patient service revenue of 1.38 % and 1.35% for year to date. There were 13 births in December. Koepke said there was a cash increase of $30,336 during the month, which is pretty close to a break even point even with all the construction costs that have taken place.
Before adjournment the board went into an executive session to discuss Medical Staff Credentials and Risk Management Factors.